The Flavor Group Uses Manymoon to Manage Event Planning for Global Brands

At a Glance

• Implement a system that would maximize their ability to collaborate online while leveraging tools they already used, like Gmail
• They also wanted a system that could accommodate their fluid and mobile workforce, was simple to use, and that could be adopted widely

• Adopted Manymoon for all their event planning; teams easily tracked event status, collaborated and shared documents all in one secure place online
• Utilized Manymoon’s Social Web Features— status updates and feeds keep everyone on the same page, in real time, anywhere
• Integrated Google Apps—all existing data in Google Calendar, Contacts and Docs worked seamlessly in Manymoon

• Annual cost savings of over $25,000 vs. comparable software licenses
• Time savings of 5 hours per week per employee
• Eliminated 10-20 emails per week per employee

The Flavor Group is a full service creative agency with demonstrated success in executing experiential marketing programs that drive buzz, action and loyalty. Global brands like Red Bull and Toyota count on The Flavor Group to deliver world-class multi-market product launches, event production and execution.

Without a shared project collaboration tool, The Flavor Group’s Project Managers were not able to globally see timelines and milestones for events. As a result, deadlines would overlap and communication between teams was breaking down. The Flavor Group was also suffering from a loss of organizational history, as a wide variety of creative people were brought into projects for limited periods of time, taking that information with them when they left. Lastly, a real sense of cynicism towards Project Management systems had set into Flavor Group’s culture due to the failed implementation of 3 prior systems.

Manymoon’s full integration with Google Gmail, Calendar and Docs enabled it to be widely adopted within Flavor Group. Everyone instantly could use the system because they were already heavily reliant on Gmail and Google. Manymoon’s simple and uncluttered interface also allowed the team to get up to speed rapidly with minimum instruction.

Manymoon’s Templates feature also helped The Flavor Group standardize all aspects of their event production, saving time and ensuring consistently high-quality events. Templates also allowed them to easily share knowledge from past events, including information from event contributors who were no longer on the team.

Other Manymoon features, like Milestones and Tasks, made it easy for the The Flavor Group to see what their teams around the world were doing, anywhere at anytime. Collaboration and sharing features, like feeds, were also quickly adopted as they were similar to tools the team already used, and were especially helpful for individuals working remotely, or on the ground at events.

Results Since implementing Manymoon, The Flavor Group has seen their business grow by 30% as they are now able to assume more complex events, and take on more from new and existing clients. Plus, they’ve increased their clients’ confidence in their work, as they are able to offer more detailed and timely status updates on events, and work around even tighter deadlines. Internal processes have also dramatically improved, with weekly team meetings and updates being driven by Manymoon. The Flavor Group now has a universal view of all ongoing events, reducing miscommunications and missed deadlines, along with the ability to archive information from past contributors. Lastly, and perhaps most importantly, The Flavor Team employees have embraced Manymoon. Manymoon has helped them save time and frustration—meaning less time planning and more time partying.